In this post I’ll be sharing the apps, websites and tools I use on a daily basis. What’s the point? Well, I’d like to look back to this lineup on a yearly basis and see whether I can improve the way I work online.
Moreover, maybe you’ll find a new app/website listed here and you’ll decide to try it out based on my recommendation.
Software & Online Apps
Day One – where I keep my personal journal.
Paws for Trello – visually organize my business and personal life. Used Trello X before, but it had less features.
Dropbox – backups of my work files and sharing with the rest of my family and team.
Evernote – save any important (or trivial) pieces of information I come across for perusal at a later stage.
Chrome – my favourite browser (including many awesome extensions).
1Password – no more lost passwords.
Skype – video conversations (masterminds, family, team).
Google Calendar – calendar app. Used Sunrise before, it’s now defunct.
Funter – showing/hiding system files.
FreeFileSync – backups to offline drives.
Recordit – quick screencasts saved as GIFs.
Coffitivity – when I want to replicate a coffee shop acoustic environment.
Desk – focused writing app. Rarely used.
Sublime Text – text editor.
Lightshot screenshot – Screenshots and simple annotations. Used Snagit & Awesome Screenshot before. The new tool replaces Snagit although it’s simpler. I use Awesome Screenshot when I want to take a scrolling browser screenshot, which is increasingly rarer these days.
Cloudup – easy uploading and sharing of any kind of file. I use it exclusively for temporary shares as it has no organisation facilities and is still in beta.
Slack – real-time communication with my team.
MAMP Pro – local server.
Camtasia + Screenflow – screencasts.
Thunderbird – email inboxes.
Audacity – recording podcasts.
ShiftIt – arranging windows on Mac. Used SizeUp before, but it wasn’t free.
Transmit – FTP.
Alfred – find and open files and apps faster.
OpenEmu – for playing retro games.
Duet – using the iPad Pro as a third or second monitor.
Zencastr – recording podcast episodes when we have multiple guests. All done through the browser, for free.
Backblaze – online backups for my laptop.
Boomerang for Gmail – scheduled sending and email reminders.
Final Cut Pro X – used for scrubbing through padel videos to analyse the game.
Followupthen – delaying emails or reminding me about them later (online service not an app per se)
MailPlane – manage all my Gmail accounts from one app.
Bitcoin Ticker – keeping abreast with the current bitcoin price.
Tweetdeck – management of multiple Twitter profiles.
Focusatwill – online app providing streaming music that aids productivity.
Time Machine – backups for my Mac.
The Unarchiver – opening zipped files.
Strava – Monitoring my cycling and running.
Todoist – todo lists. Rarely used and will probably drop this.
SelfControl – blocking distracting websites.
VNC Server and Viewer – connecting remotely to my Raspberry Pi.
Scroll Reverser – reversing scrolling directions for my mouse.
WordPress – CMS powering all my websites.
Whatsapp – desktop app for whatsapp messenger.
Pocket – all clipped articles go to Pocket first, then I save the ones I want to keep in Evernote.
Photoshop – image editing.
MindNode Pro – mindmaps.
myTuner – for listening to local radio stations.
Kodi – including Acestream, for watching live sports.
CleanMyMac – cleaning up the Mac’s drives.
Bartender – lets you organize your menu bar apps, by hiding them, rearranging them, or moving them to Bartender’s Bar.
Calypso (WordPress.com) – desktop blog publisher.
Cornerstone – management of WordPress.org SVN plugin repositories.
SourceTree – management of Bitbucket Git repositories.
ManageWP – multi site management and downtime notifications to my phone.
DaisyDisk – cleaning out big files on my laptop.
Calibre – ebook format conversions.
Plex – Media Server
Youtube-dl – Command-line utility for downloading videos from YouTube. Used iSkySoft before, but this is more convenient as it’s a free website instead of a paid app. I mostly use it to download padel matches for slow motion analysis of moves. Warning: It’s quite technical as it is a command-line utility. Alternative: You-Get. If these tools sound daunting, try Conv, Peggo, or ClipConverter.
Ecamm Call Recorder for Skype – does what it says.
IFTT & Zapier – online task automation.
Canva – faster and simpler designing when compared to Photoshop.
Calendly – Scheduling guests for the Mastermind.fm podcast.
For those frequent sites I visit which don’t have a desktop app, I use Nativefier to create a Mac app. I use it for Google Maps and Google Calendar, for example.
Facebook – connects me to several groups revolving around my interests.
Messenger – Chatting with Facebook friends without the distractions of Facebook.
Quora – when I need a complex question answered.
Goodreads – discover new books to read.
IMDB – movie reviews.
Tripadvisor & Foursquare – Finding new restaurants to try out.
AirBNB – renting apartments when traveling.
YouTube – how to videos and publishing through the WP Mayor and WP RSS Aggregator channels.
Vimeo – private video uploads
Twitter – my source of quality real-time news (rarely used).
- Awesome Screenshot
- Evernote Clipper
- The Camelizer
- Save to Pocket
- Google Translate
- Ledger Manager
- News Feed Eradicator for Facebook
- Chrome Cast
Spotify Premium – no more need for an MP3 collection. Experimented with Google Play briefly, but Spotify remains the most convenient due to its seamless integration across all devices.
Calm.com – music for focus and meditation.
Am I missing out on anything you use? Let me know in the comments.