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My Ideal Coworking Space

Last updated: March 21, 202012 Comments

Deavor

Deavor in Nashville. Amazing space.

During the past four years I’ve lived a nomadic life, moving from city to city and country to country in the search of new experiences and ultimately the best place to call home.

Living the life of a digital nomad is quite stressful at times; it involves a lot of research and planning as well as the task of adjusting to new surroundings and different cultures.

One of the most important places for a digital nomad (and indeed any worker) is his/her work space. Many choose to work from home or from cafes, but increasingly there has been a shift towards places that offer a better plug and play (work) solution.

Enter the coworking space.

I’ve tried countless spaces and on many an occasion had an “Oh this is a wondeful space, if only they had…” reaction to a coworking space. I’ve thus decided to dream up all the elements that would be part of my ideal coworking environment.

I know several people involved in this area, some who own such spaces, many others who are users, and then a few other brave souls who are planning on opening one of their own. Hopefully this post will be useful to all of them.

Internet Connection

A fast internet connection is a must. Fiber optic (100megabit+) or equivalent speeds are now available in many major cities, so I would expect any decent coworking space to be equipped with not only one but several such connections.

Why more than one?

First of all to make sure that there is enough bandwidth to be shared by all workers, and secondly to ensure there is redundancy if one line goes down for any reason.

Ergonomic Furniture

Many people choose to use coworking spaces for the simple reason that they don’t have a suitable workdesk setup at home, be it due to limited space or an environment not conducive to work (lack of natural light, noise etc).

Thus when I arrive at a coworking space checking the quality of desks and chairs is high on my priority list. I’ve seen many spaces who take the hipster approach to their furniture; using recycled materials such as doors for desks and cheap chairs. They’re a big no-no for me. I want to keep myself healthy, and working for hours at a stretch seated at such desks will definitely affect my body negatively.

All desks should have quick access to power supplies, preferably in a way that all wires are kept out of the way as much as possible, resulting in a better aesthetic.

start2bee coworking barcelona

Simple but superbly functional desk setup at Start2Bee, Barcelona.

Design

My favourite coworking spaces pay a lot of attention to the design of the whole building, especially the interior. Many of the users will be people who have escaped from 9-5 office jobs in boring offices, and they certainly look forward to a more refreshing and playful environment rather than the terse offices found throughout the corporate world.

I love working in an environment that motivates me and injects positivity into those working in it. For some inspiration, make a quick search for images of Google’s offices.

Climate Control

This might sound obvious, and I wouldn’t have included had I not been to more than one coworking space where you either melted all over your keyboard or froze to death. The temperature of a coworking space should be kept at around 23 degrees all year round, ideally by using air conditioning in summer and central heating in winter.

Well Equipped Kitchen

A coworking space should have a nice kitchen with handy appliances such as a microwave, coffee machine and roomy fridge. A watercooler is also a very nice touch. Ideally the kitchen should be a sizeable area which would be the central hub where people go to eat, socialise and discuss ideas. Again attention should be given to furniture in this area.

Grid70 coworking space in Michigan

Grid70 coworking space in Michigan

Low Noise Levels

People go to a coworking space to get things done, so the working spaces should be as silent as possible. When taking calls users should go to a specifically designed room so as not to disturb others.

Most coworking spaces I’ve been to have this setup, although I’ve been to others where it was impossible to get any work done, due to the open plan setup and people taking calls and chatting on Skype throughout the day. People might not agree with me on this, but I think it’s essential to cut down as many distractions as possible in the work areas.

I also take it as a given that the coworking space itself would be well insulated from external noise, such as for example traffic.

Cleanliness

I want to touch on the point of cleanliness as I believe it’s a very easy way to gauge how a coworking space is managed and what kind of people you’re likely to encounter there. Are the floors, desks and chairs clean? Have a look at the kitchen, is it a mess or orderly? Finally, check out the bathrooms. Are they well-kept? Is there a hygienic hand dryer? These are all little things that have always helped me in deciding whether a coworking space is good for me or not.

Bike Friendly

For those of use who choose an environmentally friendly and healthy means of transportation (bikes, scooters, skateboards etc) there should be a place for storing our treasured companions, as well as showering after the commute, especially in the hot summer months.

urban station buenos aires

Urban Station in Buenos Aires

External Monitors

The availability of external monitors that one can connect to at any time would be another strong incentive for people to work in a coworking space rather than at home or in coffee shops. There is no doubt that an external monitor boosts productivity, and it’s not always easy to have one at home due to space constraints or cost.

Lockers

These are useful for leaving things overnight (mouse, wireless keyboard, headphones etc) or storing your laptop when going out of the coworking space for a number of hours.

Events

Half the fun of coworking is meeting new people and building new synergies as well as learning something new every day. To this end, a coworking space should also be involved in the organisation of events that benefit their users.

How about language classes for example? Or classes teaching people how to use WordPress, how to improve their site’s SEO etc. These can also provide additional income streams for the coworking space.

workbar

An event at Workbar, Boston.

Good Location

Coworking spaces should be easily accessible via public transport. This is really important as I’ve seen some truly excellent spaces go to waste due to being too hard to reach. The space should be in a quiet area but should ideally also be surrounded by ancillary businesses such as cafes and moderately priced restaurants.

Flexible Pricing

A good coworking space will have several packages available for prospective customers to choose from. Many of the people who frequent such spaces have the ability to choose where and when to work.

Some might prefer to work at night, during the weekends or early morning. They might want to come to the coworking space on a daily basis or want to use the space once or twice a week to counter the sense of solitude when working at home.

All these situations should be catered for. Ideally, a coworking space should provide a build-your-own-package membership wizard through which a user can pay only for what he needs.

Printing, Photocopies and Other Services

We all need to print, scan or photocopy something from time to time, so why not provide the convenience of such services at a coworking space? I’ve seen some coworking space even handle mail and calls for their clients. This might not be something everyone would use, but the option should be available. Again, we’re talking about flexibility here.

There you have it. All these aforementioned points would be the building blocks of my ideal coworking space.

If you’re looking for the ideal coworking space in your area, try out coworker.com, it’s my favorite site for finding coworking spaces.

I’d love to get feedback from you, have I missed out on anything? Do you agree with my views of an ideal coworking space?

Filed under: Thoughts & Experiences

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About Jean Galea

Jean Galea is a dad, amateur padel player, host of the Mastermind.fm podcast, investor and entrepreneur.

Comments

  1. Alya says

    July 14, 2018 at 3:00 pm

    Thank you, great post! I would add:

    1. Warm and caring hostess, manager, receptionist who creates the atmosphere and must be able to make freshly squeezed juice, smoothy or more sophisticated healthy drinks for people going green and healthy.
    2. Vending machine with all sorts of healthy options and beer with the musts like coconut water, kombucha etc
    3. Own café or a vending machine with sandviches, buddha bowls – super bowls, healthy snacks and so on.
    4. Several bedrooms as a co-living element.
    5. A list of curators and mentors that includes someone looking after your health, spirituality.
    6. Ongoing master classes on all sorts of subjects – how to prepare Korean and Japanese food for instance that will be well planned in advance, Instagram lessons and so on you mention.
    7. Lots of plants.
    8. Microgreens you can buy year round.
    9. Courses for children, the place should be child friendly.
    10. Own Instagram page is a must

    Reply
    • Jean says

      July 14, 2018 at 5:15 pm

      Oh yes, these are all great ideas, a co-working space with those features would be on another level 🙂

      Reply
  2. Hayk S says

    April 22, 2018 at 5:35 am

    Amazing list! This will make it more easier for freelancers like me to pick the best work space.I can get to move from one place to another location and space. Thank you for sharing your thoughts!

    Reply
  3. Gemma Reeves says

    November 22, 2016 at 11:56 am

    Amazing list. This makes it easier for freelancers to pick the best spots to work. It’s really cool to be a freelancer. You can get to move from one place to another and still be productive.

    Reply
  4. Steve Wharton says

    August 14, 2015 at 4:04 pm

    Slight tweaks I would add to your otherwise excellent criteria for a great (anywhere) workplace: Temperature of 23 C (+73 F) is too warm for many–a very common detriment to productivity. One can always add or subtract an outer layer of clothing if it’s slightly cooler at, say…a temp of ~20 C (68 F) year-round. This allows one to wear a sweater or not; it’s easier to make oneself warmer (add clothing), but not always possible to become cooler–without getting arrested by the authorities or being a socially-unacceptable (semi-naked) distraction to productivity. Also, I would add a view of the mountains and the sea; close to a good pub/restaurant or two, and a block or less from the beach and a lighthouse…oh wait, if you add those to your list above, you’re talking about home–which is where (and why) we work from home in West Seattle 🙂

    Nice post–and nice blog/website do-over here on jeangalea. com–thanks.

    Reply
    • Steve Wharton says

      August 14, 2015 at 4:08 pm

      oops…you already covered the restaurant part…mea culpa

      Reply
    • Jean says

      August 22, 2015 at 8:29 pm

      I totally agree with all your points Steve. Sounds like I have to pay you a visit some time and check out West Seattle 🙂

      Reply
  5. Eva says

    August 3, 2015 at 3:42 pm

    Great list! Easy-to-access location and a space for napping would be my suggestions for additions.

    Reply
    • Eva says

      August 3, 2015 at 3:43 pm

      Oh, I just saw you already have the bit about location. My bad.

      Reply
    • Jean says

      August 22, 2015 at 8:29 pm

      Great additions, I agree with those two points.

      Reply
  6. Mark Debono says

    July 20, 2015 at 2:29 pm

    Great post Jean. Superb checklist of pretty much anything you could want in a coworking space.

    Reply
    • Jean says

      July 20, 2015 at 11:28 pm

      Thanks Mark 🙂

      Reply

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